At some point in with clients they will experience the frustration of having a large workload to complete in a short period of time. Although working as a group can make completing tasks easier, it also comes with its own set of difficulties. In particular, effective group work requires that everyone has access to the same information and stays updated on the progress of the project in a timely manner. Otherwise, things quickly become disorganised and confusing.
To address this problem, many companies resort to the messy process of endless sending of emails as projects progress. Some simply restrict their workload, minimising productivity and efficiency.
There are better ways to address this problem. Indeed, it is possible to strengthen communication between colleagues and save valuable time while increasing overall productivity. It all starts with streamlining your documents, methods of communication, and work practices. Let’s take a look at three simple methods that everyone should take advantage of.
Instead of starting from scratch every time you create a new document or start a new project, it is much more efficient to work with a limited set of templates with which you can fill in more specific details. It could be worth your time to identify certain structures or information that you routinely use in your documents so you don’t have to waste time doing the same thing over and over.
If you want to get through a large project, you ought to dedicate as much time as possible to it. However, increasing productivity doesn’t mean working 24 hours per day without breaks. If you are working that much, chances are the quality of each minute you put in is suffering. It is important to strike an appropriate balance between work and breaks to maximise productivity.
Be Task Oriented
Just as it is counterproductive to work endlessly without taking breaks, it is likewise fruitless to take on too many tasks at once. While is important to always keep your eye on the end goal, if you let it consume you, you won’t have to focus necessary to complete the smaller tasks that are necessary for getting there. If you’re working in a group, it is useful to designate specific tasks to each individual to help everyone stay on task.